Community Event Requirements

If you wish to hold an event on council land, including parks, reserves, beaches and/or roads, you are required to have permission from us.

To obtain permission, the first step is to complete and submit the Events on Council Land Application Form. 

If you are planning a school picnic on council land, you will need to complete and submit the School Picnic on Council Land Application Form.

This form will require you to upload:

• Evidence that the activity organiser and participants are covered by public liability insurance for at least $20 million
• A site plan. The site plan is to include:
  • Placement of all existing and temporary equipment proposed to be set up
  • Naming of included roads
  • For fun runs/cycle events/marches include the route the race is taking
  • Car park locations for participants, contractors, staff and public
  • All temporary structures (tents, marquees, toilets, bins, fencing, stages, signage)
  • Location of animals, food and beverage stalls, power, generators and water points
  • Google maps may be used for the site map providing you meet their acceptable use policy. It is acceptable to hand draw over the map.

• Copy of event risk assessment following the below guide and event risk assessment template.
  • Event Risk Assessment Guide
  • Event Risk Assessment Template
• You will also need to fill out a COVID-19 safety plan. All information on safety plans can be found at Worksafe Tasmania.

NOTE: A minimum of eight weeks is required to complete the processing of the above information. For any event where over 1000 people or more will be present for two hours or more, a Place of Assembly Permit will be required, this can be found here (required two months prior to event).

As you proceed with event planning, please contact the environmental health team at council on 03 6217 9500 to discuss your event, this will determine if any other permits are required. You may also wish to have a look at the Planning a Better Event Toolkit that will guide you through event planning and provide some additional resources.

Please note that permits may incur a fee. See our Fee Schedule for more information.

Areas such as the Kangaroo Bay Skate Park stage, Simmons Park stage in Lindisfarne and the Bellerive Boardwalk stage are all available for hire subject to the event being suited to the venue. For more information, phone us on 03 6217 9500.

To hold a public event on private land, there may be a requirement for a planning permit.  You are encouraged to apply for a free preliminary planning assessment to determine whether planning approval is required or to identify any relevant issues.  To apply, please complete the below application form and return to cityplanning@ccc.tas.gov.au.

Request for preliminary planning advice form

For any event where over 1000 people or more will be present for two hours or more, a Place of Assembly Permit will be required, this can be found here (required two months prior to event). If you are unsure of event numbers or think the event may gain higher than expected numbers, please contact the environmental health team at council on 03 6217 9500 to discuss your event.

If you intend to sell food at the event, It is the event organiser’s responsibility to ensure all food vans and mobile structures have a current certificate of registration for a food business from their local council, which will be valid in Clarence.  A food business can register for the sale of food at a one-off event by completing the form here.

For those planning an event on private land

Below are some useful points to consider when planning for an event, you may also wish to have a look at the Planning a Better Event Toolkit that will guide you through event planning and provide some additional resources. Note these are only a guide and does not cover all parts of running a private event.

Key points to consider for event planning:

• Possible planning permit requirements.
• Waste management.
• Noise management.
• An appropriate number of bathrooms for numbers attending the event.
• Traffic management to and from the event as well as parking on the property.
• If intending to sell food at the event, an application will need to be made to council for a temporary food business registration.
• A liquor licence is required if trading or providing alcohol at the event.
• Drinking water available onsite.
• Event medical staff such as St John’s Ambulance.
• Notifying the police and close neighbours of the event.
• Risk management plans and event changes such as wet weather plans.