Community Event Requirements

We provide strategic direction for community events and are strongly committed to activities that generate participation across all sectors of the community and contribute to the cultural and economic life of Clarence.

We do this by:

  • Managing an annual program of festivals.
  • Assisting community groups to manage events conducted within Clarence by:
    • Providing advice and support
    • Offering bi-annual community grants
    • Providing access to venues
    • Providing marketing assistance

Below is some useful information to help you organise an event in our community.

Events notification

If you want to hold a public event on private or Council owned land, we require you to fill out and submit an event notification form.

A public event includes, but is not limited to, any performance, exhibition, circus, festival, food festival, pageant, regatta, sports event, dance and publicly advertised lecture or other similar entertainment.

The information received will determine if any other permits are required.  It will also give us the opportunity to contact you and provide any feedback if appropriate.

An Event Notification Application is available below.

Please note that permits may incur a fee. See our 2018-19 Fee Schedule for more information.

Events on Council land

If you wish to hold an event on Council land, you will require permission from us.

Areas such as the Kangaroo Bay Skate Park stage, Simmons Park stage in Lindisfarne and the Bellerive Boardwalk stage are all available for hire subject to the event being suited to the venue.

For further information, phone us on 6217 9695.

Database of temporary food vendors

We maintain a database of temporary food outlets for local events.  This database is used to help in planning Council events and is available to community groups who wish to source temporary food vendors.

If you offer a professional product in a clean and well-presented registered food van or mobile structure, please send details of your business to:

Clarence City Council
Events Coordinator
P O Box 96
Rosny Park TAS 7018
03 6217 9620

Planning a better event

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We have partnered with Public Health Services to create a useful toolkit to help event organisers in planning an event in the community that is more sustainable and healthier.

The Planning a Better Event Toolkit identifies key items to think about when planning an event, including ideas on healthy food options, sustainability, social inclusion, the physical environment and legal aspects.

Click on the following document to download a copy of the Planning a better event guide.

Clarence City Council – Planning a better event