Special Committees of Council

Find out more about the range of special committees of council established under the Local Government Act 1993

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Special Committees of Council

Management committees are appointed as Special Committees of Council under the provisions of Section 24 of the Local Government Act 1993.

With the exception of appointments made by the council under any other Act, all representative appointments of the council on boards, authorities, special committees, community committees and outside bodies expire at the first council meeting following every ordinary council election. At the first council meeting following every ordinary council election the council elects its representatives, to fill the expired terms.

Excluding council representatives, appointments to the management committees are made at a committee’s annual general meeting.

Annual general meetings are held between 1 September and 15 December each year on a date determined by the respective committee.

For more information on a committee’s annual general meeting, email us at Clarence@ccc.tas.gov.au

Management committees of facilities

Management committees of facilities operate under constitutions adopted by council for the purpose of managing the centres and assisting and advising council in the use and operation of the centres. A list of management committees of facilities are included below.

Lindisfarne Community Activities Centre Management Committee

The committee is made of five community members and two aldermen.

Risdon Vale Community Centre Management Committee           

The committee is made of five community members and two aldermen.

Geilston Bay Community Centre Management Committee

The committee is made of five community members and two aldermen.

Howrah Community Centre Committee

The committee is made up of one member from each affiliated organisation, one member from the centre members’ group, one member from the users group, an alderman and a council officer.

South Arm Calverton Hall Management Committee

Initially the South Arm Hall Management Committee was established as an appointed committee of council. It is now established as an incorporated body, which holds a formal lease of the premises from council.

The purpose of the committee is to manage the use of the premises on behalf of the council and to actively encourage diversity in community use of the premises and its facilities.

The committee is made up on a president, vice president, secretary, treasurer, five general members and one alderman appointed by council.

Alma’s Activities Centre Clarence Management Committee

The committee is made of five community members, an alderman and a council officer.

Council (Specific Purpose) Special Committees

Audit Panel

The Audit Panel operates under a charter and terms of reference adopted by council.

The Local Government Act 1993 makes it mandatory for all Tasmanian councils to establish and maintain an audit panel.

The primary objective of the Audit Panel is to assist council in the effective conduct of its responsibilities for financial reporting, management of risk, maintaining a reliable system of internal controls and facilitating the organisation’s ethical development.

The panel is made up of two aldermen appointed by council and three suitably qualified external independent persons.

Petitions to Amend Hearings Committee            

The purpose of this committee is to conduct hearings of the parties involved in petitions to amend sealed plans in accordance with the requirement of the Local Government (Building and Miscellaneous Provisions) Act 1993 and to make determinations in respect of those matters on behalf of council.

This committee is made up of three aldermen.

Sport and Recreation Advisory Committee

The Sport and Recreation Advisory Committee has been established to provide strategic advice to council regarding sport and recreation, and to assist with the implementation of actions contained in the Recreation Need Analysis 2019.

The special committee comprises of council staff, aldermen and community representatives, possessing high level skills and knowledge of trends and challenges affecting community level sport and recreation in Clarence.

Natural Resource and Grants Committee

The purpose of this committee is to assist and advise the council in relation to natural resource management issues within Clarence and to develop strategies for natural resource management. The committee is made of the following:

  • A council alderman who is be the chairperson of the committee
  • A council officer with expertise in natural area management
  • A council officer to act as secretary
  • A council climate change officer.

Representation from relevant stakeholders may include but not limited to:

  • Three members of the Clarence community drawn from the membership of Clarence land and coast care groups
  • A community representative of the aboriginal community
  • A representative of NRM South
  • A representative of Derwent Estuary Program
  • A representative of the Tasmanian Parks and Wildlife Service.

Richmond Advisory Committee

This committee was established as part of the transitional arrangements in 1993 for the inclusion of the south ward of the former Richmond municipality into the City of Clarence.

The principal aim of the committee is to foster and develop the wellbeing of the Richmond and local community and to make representation to council.

The committee is made of an appointee from each of the community clubs and organisations, two community members, an elected alderman appointed to the committee by council.     

Positive Ageing Advisory Committee

The purpose of this committee is to assist council in implementing the actions of the Age Friendly Clarence Plan.

The committee is made of six community members, six service provider representatives, an elected alderman appointed to the committee by council and a council officer appointed to the committee by the general manager.

Disability Access Advisory Committee

This committee is established to provide advice and recommendations to council on issues that may arise regarding the access to council services, functions and facilities for people with disabilities and their associates.

The committee is made of five community members, an elected alderman appointed to the committee by council and five council officers representing planning, building and asset management appointed to the committee by the General Manager.

Bicycle Advisory Committee

The purpose of this committee is to assist and advise the council in relation to bicycle-related issues within Clarence and develop strategies for improved bicycle use and management within the city. The committee is made up of:

  • A council alderman who will be the chair of the committee
  • A traffic engineer and the manager open space or any successor position or their nominee (also acting as secretary)
  • A disability access committee member.

Representation from relevant stakeholders may include but not limited to:

  • The Cycling South executive officer
  • A school aged representative
  • A person who is a member of Bicycle Network Tasmania
  • A person who is a member of a bicycle racing club
  • Three people who are members of the Clarence community
  • A representative of the Department of State Growth
  • A representative of Tasmania Police
  • A representative of Communities, Sport and Recreation Tasmania.

The committee may co-opt up to three additional members with suitable skills and/or qualifications to participate on the committee including working parties established by the committee. Any co-opting of additional members is to be for a maximum period of two years and may be renewed at the committee’s discretion.

Clarence City Band

The Clarence City Band serves the community by fostering and performing music, providing opportunities for developing and accomplished musicians to participate in a supportive environment, share and advance their skills, and perform at civic and other community events.

Cultural History Advisory Committee

The purpose of this committee is to assist council in implementing the actions of its Cultural History Plan.

The committee is made of up to eight community members, an elected alderman appointed to the committee by council and three council officers (the arts and cultural development officer, history officer, manager health and community development) appointed to the committee by the General Manager.

Events Special Committee

The purpose of this committee is to oversee the organisation of major council events within budget allocations provided each year in council’s annual plan, and to promote and support community involvement to enhance the lifestyle and amenity of Clarence.

The committee is made up of four community members, the Mayor as chairperson, three elected aldermen appointed to the committee by council and a council officer appointed to the committee by the General Manager

Partnership Grants Assessment Panel

The purpose of this committee is to assist council in recommending financial allocations and determining the recipients of council’s partnership grants as part of the community grants program.

The group can consist of up to eleven people, including the grants officer, two aldermen appointed by council (including the Mayor), relevant council officers as determined by the General Manager, and two independent members.

Community Health and Wellbeing Plan Advisory Committee

The purpose of this committee is to advise on issues regarding health and wellbeing in Clarence and assist council in implementing the strategies and actions of its Community Health and Wellbeing Plan.

The group consists of up to eleven people including the following:

  • Five service provider, organisation, and/or community group representatives from a broad cross-section of health and wellbeing related services
  • Council officers from across the organisation including one representative each from asset management, planning, environmental health, marketing and communication, community development, and economic development as required
  • One aldermen representative appointed by council.

Tracks and Trails Committee

The purpose of this committee is to advise council on the development, maintenance and promotion of tracks and trails throughout the city and to facilitate and provide guidance for the implementation of the council’s adopted Tracks and Trails Strategy.

The Committee may consist of:

  • An alderman who will be the chairperson of the committee
  • Two council officers (one as secretary)
  • A representative of Tasmania Parks and Wildlife Service
  • A representative of Communities, Sport & Recreation Tasmania.

A representative of each of the following nominated interest groups and organisations:

  • Council’s Disability Access Advisory Committee
  • Council’s Positive Ageing Advisory Committee
  • A regional walking club
  • A local walking club
  • A mountain bike club
  • Tangara Recreational Trails Association
  • A horse riding club
  • A community member with an interest in tracks and trails.

In addition the committee may co-opt up to two additional members with suitable skills knowledge and/or qualifications to participate in working parties established by the committee.

Other committees

Australia Day Awards Committee

This committee operates under a constitution adopted by council for the purpose of selecting the recipients for the City of Clarence Australia Day Awards and overseeing the promotion and presentation of the awards each year.

The committee is made up of the Mayor, two elected aldermen appointed to the committee by council, three community representatives and a council officer to provide administrative support.

The term of office for committee members is four years. Members may only serve two consecutive four year terms. Available committee positions as they become available will be advertised on our website home page under Notices.