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Events on Council Land Application Form

Events on Council Land Application Form

Completing this application is the first step to applying for a permit to hold an event on council land, including parks, reserves, beaches and/or roads. A minimum of eight weeks is required to complete the processing of this form. For proposed major events e.g. more than 1,000 persons, please contact council at least three months prior to the proposed date on 03 6217 9500.

"*" indicates required fields

Event Details

Event location*
DD slash MM slash YYYY
Event start time (public)*
:
Event finish time (public)*
:
DD slash MM slash YYYY
Event set up start time*
:
DD slash MM slash YYYY
Event pack up and time*
:
Is the event entry ticketed?*

Expected attendance numbers

If your expected attendance is greater than 1,000 persons for more than two hours, you are required to lodge a place of assembly licence – located at www.ccc.tas.gov.au

Event Applicant Details

Is this a not-for-profit organisation?*

Event Organiser

Name*
Address*

Onsite Emergency

Name*

Site Infrastructure

As of 21 December 2021 inflatable devices (jumping castles, inflatable slides, zorb balls, etc) will not be permitted on council land until further notice.
Fencing*
If yes, tick all that apply?
Marquees*
Stages*
Other structures e.g. large umbrellas*

Traffic Management

If you are proposing to close a road or change normal traffic conditions, you will be required to provide a traffic management plan developed by a qualified traffic management company.
Could your event implicate a road in and around the event site?*
Will road closures apply?*
Will public transport be implicated by the event?*

Site Services

Where possible please visit the site before submitting your application.
Do you require access to power?*
Will you be bringing a generator?*
Do you require access to a water point?*

Smoke Free

Some legislated events must be a designated smoke free event, for more information visit: www.dhhs.tas.gov.au
Is your event a designated smoke free event?*

Waste Management

Depending on your event and expected participant numbers, you may be required to provide additional toilets and bins. If you would like council to assist with organising additional bins and toilets to what already exists on the site, please include in the Council Assistance section below under Infrastructure.
Will there be toilets on the event site?*
Will there be bins on the event site?*

Entertainment Management

We do not encourage the use of balloons at events including mass balloon releases. Environmental Protection Authority guidelines apply to noise. Refer to our Planning a Better Event Toolkit at www.ccc.tas.gov.au
Will there be speakers and amplified noise at the event?*
Are you proposing to have animals at this event?*
Do you plan to erect signage at the event site?*

Food and Beverage Management

The location and nature of the event will determine if permission will be granted for the sale of food and beverages. Each stall or mobile structure is to hold a current food business registration for a mobile structure or must obtain a temporary food licence. For more information visit www.ccc.tas.gov.au
Will food be sold at the event?*
Will you be engaging an existing food business or requiring a temporary food business registration?*

Please use the form linked below to apply for a Temporary Food Business Licence

Temporary Food Business Licence Application Form

Will alcohol be sold at the event?*
Will alcohol be consumed at the event?*

Social Inclusion and Accessibility

For guidance, see our Planning a Better Event Toolkit at www.ccc.tas.gov.au
Does the event promote social inclusion and provide accessibility solutions for people with disabilities?*

Insurance and Risk Management

The following must be included with your application form:
Drop files here or
Accepted file types: xls, xlsx, jpg, gif, jpeg, png, ico, pdf, doc, docx, ppt, pptx, pps, ppsx, odt, Max. file size: 50 MB.
    You may be required to make a presentation to council depending on the nature of your event and the associated risks. You will be advised accordingly.
    Please ensure your file type is one of: xls, xlsx, jpg, gif, jpeg, png, ico, pdf, doc, docx, ppt, pptx, pps, ppsx, odt.
    Maximum file size is 50MB.
    Accepted file types: xls, xlsx, jpg, gif, jpeg, png, ico, pdf, doc, docx, ppt, pptx, pps, ppsx, odt, Max. file size: 50 MB.
    Please ensure your file type is one of: xls, xlsx, jpg, gif, jpeg, png, ico, pdf, doc, docx, ppt, pptx, pps, ppsx, odt.
    Maximum file size is 50MB.

    COVID-19 Safety Plan

    Noting the current provisions of State Government, we no longer require event organisers to submit a COVID-19 Safety Plan. As per State Government advice, event organisers are encouraged to follow best practice guidance to manage COVID-19 safely. This does not include music festivals with 2,001 or more patrons or large events with 5,001 or more patrons. Event organisers will still be required to submit a COVID-19 Safety Plan If you are unsure of current events framework, please visit www.business.tas.gov.au/coronavirus_information/event_framework.

    Council Assistance

    To request financial and/or infrastructure assistance from council for this event, please provide details for our consideration.

    Site Plan

    Upload your site plan below. Site plan to include: – Placement of all existing and temporary equipment proposed to be set up; – Naming of included roads; – For fun runs/cycle events/marches include the direction of the course; – Car park locations for participants, contractors, staff and public; – All temporary structures (tents, marquees, toilets, bins, fencing, stages, signage); and – Location of animals, food and beverage stalls, power, generators and water points.
    Drop files here or
    Accepted file types: xls, xlsx, jpg, gif, jpeg, png, ico, pdf, doc, docx, ppt, pptx, pps, ppsx, odt, Max. file size: 20 MB.

      Terms and conditions

      Terms & Conditions for permits & licences issued by council for events under council’s Public Places By-law 2018: • The permit is not assignable or transferable. • The permit holder must comply with all requirements, notices and directions given to the permit holder by council or any public or statutory authority and must comply with all acts, regulations, by-laws, codes and all Australian standards applicable to the land or premises which are the subject of the permit. • The permit may be cancelled by council if the permit holder fails to observe or comply with the terms and conditions of the permit. • The permit holder agrees to indemnify, and keep indemnified, and to hold harmless council, its servants and agents, and each of them from and against all actions, costs, claims, charges, expenses and damages whatsoever which may be brought or made or claimed against them arising out of, or in relation to the permit. • If the event is on council land, the permit holder is to have, during the term of the permit, a public liability insurance policy in a form approved by council, of a sum not less than twenty million dollars ($20M or more) in respect of the land or premises.

      Personal Information Statement

      Council will only use the personal information on this form for facilities management and related purposes. If this information is not provided, we may not be able to deal with this matter. You may access and/or amend your personal information at any time. How we use this information is explained in our Privacy Policy, which is available at www.ccc.tas.gov.au or at our Council Offices.
      Authorisation*
      I have completed this event notification form to the best of my knowledge and agree to adhere to all the reasonable requests made during the assessment and planning phase that may be stipulated by Clarence City Council and other agencies. I acknowledge and accept the terms and conditions of any permits and licenses that may be issued under council’s Public Places By-Law 2018.
      A council officer may contact you to verify your identity.
      DD slash MM slash YYYY
      This field is for validation purposes and should be left unchanged.

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      City of Clarence
      38 Bligh Street
      (PO Box 96)
      Rosny Park
      Tasmania 7018
      ABN 35 264 254 198

      Telephone
      03 6217 9500

      Email
      clarence@ccc.tas.gov.au

       

      Acknowledgement

      City of Clarence pays respect to all First Peoples, including the Mumirimina (mu mee ree mee nah) of the Oyster Bay Nation whose unceded lands, skies, and waterways we are privileged to conduct our business on. We pay respect to Elders past and present, and we acknowledge the survival and deep spiritual connection of the Tasmanian Aboriginal People to their Country, and culture; a connection that has endured since the beginning of time.

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