Community event requirements

Council provides strategic direction for community events and is strongly committed to activities that generate participation across all sectors of the community and contribute to the cultural and economic life of Clarence.

Council undertakes this role in two ways:

  • By managing an annual program of festivals.
  • By assisting community groups to manage events conducted within Clarence through:
    • Providing advice and support.
    • Offering bi-annual community grants.
    • Providing access to venues.
    • Providing marketing assistance.

Database of temporary food vendors

Council maintains a database of temporary food outlets for local events. The database is used to assist in planning Council events and is available to community groups who wish to source temporary food vendors. If you offer a professional product in a clean and well-presented registered food van or mobile structure, please send details of your business to:

Clarence City Council
Events Coordinator
P O Box 96

(03) 6217 9620

Or email:

Events on Council Land

Permission must be obtained if you wish to hold an event on Council land. Areas such as the Kangaroo Bay Skate Park Stage, Simmons Park Stage in Lindisfarne and the Bellerive Boardwalk Stage are all available for hire subject to the event being suited to the venue. For further information, phone 6217 9695.

Events notification

If you are wishing to hold a public event on private or Council owned land, Council requires you fill out and submit an event notification form. A public event includes, but is not limited to, any performance, exhibition, circus, festival, food festival, pageant, regatta, sports event, dance and publicly advertised lecture or other similar entertainment.

The information received will determine if any other permits are required.  It will also give us the opportunity to contact you and provide any feedback if appropriate. Go to our Forms page for the Event Notification Application. 

Permits may incur a fee; see our fee schedule  for more information. 


Planning a better event toolkit

Planning a better event?

Clarence City Council and Public Health Services have partnered to carefully create a useful toolkit to help event organisers in planning an event in the community that is more sustainable and healthier. The toolkit identifies key items to think about when planning an event, including ideas on healthy food options, sustainability, social inclusion, the physical environment and legal aspects.

Click on the following link to download a copy - Planning a better event toolkit(1078 kb)